Clerical & Administration
£25,000 Per Annum
Admin Assistant- London
This organisation is a successful industry leader, a provider of specialist finance training. Current experience of this company has now reached the milestone of over 20 years’ experience delivering world class courses to a blue-chip client.
The company is now adding to its team as part of its next phase of growth and due to its on-going success, the position of Administrator Assistant based in west London has become open and available.
The Administrator position requires the succesful candidate to have an extremely high degree of personal organisation and attention to detail. It also requires intelligence, diligence, accuracy, the ability to think for yourself and to show initiative as well as the ability to thrive under pressure whilst maintaining control, being professional and adopting, at all times, a positive can-do attitude.
The successful admin candidate must have an excellent command of the English language, a high degree of self-motivation and be both flexible and very hard working.
The successful admin candidate will be working in a very busy office environment with a hard-working, motivated and friendly team of eight each focused on meeting deadlines and demands.
The successful admin candidate will work for a great company which encourages ideas and where everyone feels part of a successful team. The successful candidate will be actively encouraged to make the role their own by being enterprising, hardworking and client centred.
The successful Admin candidate will report to the Director of Sales and Marketing and will also work with other team members.
Updating client facing and marketing materials
Maintaining the accuracy of the company’s website
Preparing and updating course outlines Preparing and updating course calendars Preparing and updating e-shots
Preparing and updating brochures Course calendar
Taking charge of the template creation for our weekly e-shot campaigns
o Review schedule to determine which templates are needed
o Template creation / checking
Setting up the weekly e-shot campaigns
- Ensuring that that campaigns are set up accurately
- Ensuring domain health and blacklisting issues on over 30 domains and
5 IP’s per day
- Ensuring that hyperlinks work
- Ensuring that the correct campaigns are sent to the correct recipients at the correct time
- Updating records in CRM
- Adding in client participant lists o Updating course information
o Updating trainer information
Post course Assessments
- Ensuring that all course assessment forms filed accurately and updated on our website
- Ensuring FEEFO is updated
Liaising with trainers
Making sure course outlines are up to date Making sure trainer CVs are up to date
Assisting on the day of a training course
Meeting and greeting participants
Ensuring that training rooms are set-up correctly Problem solving
Other tasks and duties
Assisting with the marketing of the companies training courses and conferences Ad Hoc Assisting with arranging public & in-house courses
- Preparing course materials packs & liaising with suppliers Inputting bought in data in to our CRM
Answering the telephone;
- Dealing with clients
- Dealing with suppliers
- Dealing with trainers
Assisting the sales and marketing team
Plus any other duties to assist the company
Required skills and personal attributes
Excellent use of all Microsoft Office applications Excellent written and spoken English
Excellent listening skills
Are you extremely well organised
The ability to manage own workload, prioritise and work/keep to deadlines Must have a good eye for detail
Do you have a “can do” attitude
Must be accurate and diligent Must be a quick learner
Are you enterprising
Are you hard working and proactive Must be focused on the client
Are you able to work accurately under pressure
If you feel that you have the necessary experience and skills to work in a very vibrant busy environment then quickly apply for this role by sending your CV through now. This role is managed by James