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Admin Assistant - London




Clerical & Administration


£25,000 Per Annum



Contract Type:


Admin Assistant- London

This organisation is a successful  industry leader, a provider of specialist finance training. Current experience of this company has now reached the milestone of over 20 years’ experience delivering world class courses to a blue-chip client.

The company is now adding to its team as part of its next phase of growth and due to its on-going success, the position of Administrator Assistant based in west London has become open and available.

The  Administrator position requires the succesful candidate to have an extremely high degree of personal organisation and attention to detail. It also requires intelligence, diligence, accuracy, the ability to think for yourself and to show initiative as well as the ability to thrive under pressure whilst maintaining control, being professional and adopting, at all times, a positive can-do attitude.

The successful admin candidate must have an excellent command of the English language, a high degree of self-motivation and be both flexible and very hard working.

The successful admin candidate will be working in a very busy office environment with a hard-working, motivated and friendly team of eight each focused on meeting deadlines and demands.

The successful admin candidate will work for a great company which encourages ideas and where everyone feels part of a successful team. The successful candidate will be actively encouraged to make the role their own by being enterprising, hardworking and client centred.

The successful Admin candidate will report to the Director of Sales and Marketing and will also work with other team members.


Updating client facing and marketing materials

Maintaining the accuracy of the company’s website

Preparing and updating course outlines Preparing and updating course calendars Preparing and updating e-shots

Preparing and updating brochures Course calendar

Assessment forms


Taking charge of the template creation for our weekly e-shot campaigns

o  Review schedule to determine which templates are needed

o  Template creation / checking

Setting up the weekly e-shot campaigns

  • Ensuring that that campaigns are set up accurately
  • Ensuring domain health and blacklisting issues on over 30 domains and

5 IP’s per day

  • Ensuring that hyperlinks work
  • Ensuring that the correct campaigns are sent to the correct recipients at the correct time


  • Updating records in CRM
  • Adding in client participant lists o Updating course information

o  Updating trainer information

Post course Assessments

  • Ensuring that all course assessment forms filed accurately and updated on our website
  • Ensuring FEEFO is updated

Liaising with trainers

Making sure course outlines are up to date Making sure trainer CVs are up to date

Assisting on the day of a training course

Meeting and greeting participants

Ensuring that training rooms are set-up correctly Problem solving

Other tasks and duties

Assisting with the marketing of the companies training courses and conferences Ad Hoc Assisting with arranging public & in-house courses

  • Preparing course materials packs & liaising with suppliers Inputting bought in data in to our CRM

Answering the telephone;

  • Dealing with clients
  • Dealing with suppliers 
  • Dealing with trainers

Assisting the sales and marketing team

Plus any other duties to assist the company

Required skills and personal attributes

Excellent use of all Microsoft Office applications Excellent written and spoken English

Excellent listening skills

Are you extremely well organised

The ability to manage own workload, prioritise and work/keep to deadlines Must have a good eye for detail

Do you have a “can do” attitude

Must be accurate and diligent Must be a quick learner

Are you enterprising

Are you hard working and proactive Must be focused on the client

Are you able to work accurately under pressure

If you feel that you have the necessary experience and skills to work in a very vibrant busy environment then quickly apply for this role by sending your CV through now. This role is managed by James